Venue Selection Wedding, Corporate and Events

Typically we see guests in Bali select between one of 2 locations to host their wedding or event. These are within a resort complex which have specialised wedding and event areas or within a luxury private villa many of which are set up specifically with the hosting of events in mind. Additional options can include hiring a restaurant, beach club or even having an outdoor beach wedding.

Some of the questions you will need to ask yourself are: 

• What is your budget for the venue? Locations vastly differ in cost from several hundred to several thousand dollars. Remember guest numbers play a big part in deciding the budget requirements.
• How many guest will you have at your wedding or event? Many venues have a minimum and maximum guest number they can be booked for so the size of the venue space is very important.

• What season will you be having your wedding or event? Wet season in Bali nearly guarantees rain and the weather can change quickly any time. Ensure that your venue is suitable for the season being indoor or outdoor.
• Are there any restrictions on the venue you need to be aware of? Venue restrictions may apply to some places including operating times, music within the area, parking, guest control, security, and alcohol service.
• Do you require location permits or permission form the local banjar / local government authority. If in a private residence you will usually need to seek permission and pay a fee to the local banjar (community based minor government and security division).
• Venue suitability is key to successful weddings  or event and then linking all of the elements together. Having a suitable area for the type of live music you want either band, DJ, dance floor. Having a sizeable area for chefs and food preparation based on the food you will serve. Having a suitable area for the food service you select. Where will you set up the bar or is there already a bar in the venue. There are many questions you will have to ask and processes to work through which we will explain throughout this guide.

​Once you have your venue selected or perhaps you are still deciding based on our information above there are some additional questions you should ask in order to ensure the day will run as possible.

It is always best to check in advance:

• Can you do a rehearsal the day before and are there additional costs for this?
• Where can rentals be picked up and dropped off? Do not forget we can help to order all your rental equipment for you.
• What are the venue staff responsible for and does your venue provide any included services, or staff with the venue hire?
• Who is responsible for taking care of the bathrooms during and after the event? 
• Are there decorating and / or performance restrictions? Candles, fire dancers, loud music may be prohibited in some places.
• Who is responsible for teardown and clean-up of the venue?  
• Does your venue include any furnishings such as tables and chairs? This can help you to greatly reduce costs.
• Is there a kitchen onsite for the caterer? We will need to know this in advance so as we can set up sufficient prep areas.

​We can assist with advice on venue options should you require. Please let us know your venue selection and we will ensure the suitability for any of our services by conducting an inspection of the venue. This will ensure we can provide the best service to suit and plan ahead any requirements to ensure no problems on the day.